Running a conference?
We are your ideal technical production partner.
Corporate AV Hire work closely with Digital DNA, and over the years have helped produce some fantastic conferences. Their yearly flagship conference has taken place in St.Georges market for a number of years now, giving us a great space to work with.
The conferences are always well attended, so our brief is always the need for clear concise audio from all stages within the conference, of which there are usually three.
The client also needs a large backdrop with large screen and plenty of space for panel discussions to take place.
The conference always has plenty of buzz and atmosphere around it; we add to this as much as possible by use of stage and uplighting, as and where possible.
Author - Jonathan Carter
On all occasions we have provided full technical support for their conferences and seminars.
This support included:
Audio reinforcement
PA systems in at least three stages
A mix of microphones, including wireless handheld, wireless headset & wireless lectern microphones.
Some stages utilised our silent conference systems with the use of headsets to minimise the volume of the PA system within the overall space.
Visual Elements
Large main projection screen - either front or rear projected
Multiple relay screens within the various stages, including preview monitors and countdown timers for speakers on stage.
Full control suite; including Apple MacBooks and laptops for playback options, seamless video mixers, remote clickers, countdown timers & cameras.
Lighting Equipment
Stage lighting; this generally consists of a full stage wash as well as a stage special on the lectern.
Backdrop lighting; this is generally an uplighting wash of the backdrop and front wash specials of various logos or key areas on the print.
Atmospheric lighting; this can range from uplighting around the conference spaces, to retro style lights on stage and/or personalised projected gobos in key areas.
Backdrop
We’ve provided various backdrops over the years for Digital DNA - photos of these can be seen here on the left.
We work closely with the client to fit the backdrop into the space provided making sure it is fit for purpose and as sustainable as possible.
Staging Units
We provide modular staging units at various heights that fit together in differing configurations to make up a complete stage .
At times, and when height allows within the venue, the backdrop sits on the stage to elevate it.
Streaming and/or Recording
Some years we have provided a hybrid approach to the conference were delegates to could watch from their offices or homes as well as attend in person.
If your Conference doesn’t have or need the size and space that the Digital DNA conference needed, then we can put something together for you on a smaller scale.
This included control equipment for both the audio and visual elements, lapel and lectern microphones for the speakers/panelists, and handheld mics for questions from the floor.
Visually cameras, laptops and clickers provided content to go thought the vision mixer with separate sends out to screens in the room and viewers online.
This BBC lead initiative was held in the unique venue of W5s ‘Interactive Discovery Centre’ in the Odyessy Belfast. A really lovely, fresh space which is partitionable into three areas if needed, and has great views of Belfast lough .
This hybrid event saw around 80 young people attending in-person, and close to 100 viewing online over the duration of the two days.
We supplied the technical package for both; in the room and the outbound stream side of things.
The ‘World Bar’ had there annual conference in Belfast in 2024 and we delivered across multiple venues to help make it a success.
Starting in the Bar of NI’s offices beside the Royal Courts, delegates from around the world filed into the main foyer for drinks, canapes and opening speeches.
We were tasked with filling the space with audio for background music and opening speeches. Then also lighting up an already bright space, which we did with our battery powered uplighters, giving us the flexibility to light up areas without easy access to power sockets.
Profile lights also played their part by lighting the small stage area from within the room, which helped even out the light levels from the windows behind the speakers on stage.
The next day the main conference was held in ‘Drawing Office One’ in the elegant Titanic Hotel within the Titanic Quarter. Again, another bright space which saw our 15k laser projector cut through the light levels on our 3.5m screen.
This screen was built into our angled modular set and we had a backdrop printed to apply over our frame. All this sat on our 11m stage while still allowing plenty of room for six speaker panel discussions and a lectern.
We also supplied 65” repeater screens further down the room for delegates towards the rear.
Lighting was a simple stage wash covering both the backdrop and speakers on the stage. For this we just used simple profiles lights on winch stands and controlled the levels from the control area at the rear of the room.
It is quite a reverberant space with a lot of pillars and glass in the room, we used multiple speakers down the sides to give an even audio coverage throughout. Each speaker has a separate send and delay, giving the technician control over the output of the PA system. This is especially needed for multi-person panels and Q&A sessions.